As companies grow, and positions evolve, it becomes more and more important to define the roles and responsibilities expected of employees. While some managers would prefer to leave the expectations of a role vague, there are many benefits of outlining the tasks within a job.
First, employees like to know what is expected of them. Job descriptions allow employees to understand exactly what their superiors need them to do, and how they will be evaluated. Neither employees nor employers like surprises when it comes to evaluations, and clear expectations within a job description can make the process smoother for everyone.
Another reason why job descriptions are so important is that they allow managers themselves to understand the roles beneath them. Very often, incumbent employees know more about their position than their manager. While managers will always know the high-level goals within a role, or the major responsibilities their employees undertake, an exercise of writing down every task they expect their employee to do can help them understand the day-to-day work that their employees are doing.
Lastly, job descriptions are a great recruitment tool. It is almost impossible to find the proper candidate for a job if you do not have a clear picture of what the expectations for the job will be. While an employees’ fit within the company is more and more important, the fit within the role is still arguably the most important aspect of recruiting a new hire.
In summary, whether you are starting up, growing, or are in a mature stable business, clear and concise job descriptions can benefit your business in more than one way. Simply, using job descriptions is just good management.